When choosing a software to run a board meeting, you need to choose a product that offers reliable, high-quality service. The most effective board management systems are able to deliver the same capabilities at any point of the day or night and on any device, no matter the time zone that you’re in. If your system doesn’t do this you run the possibility of making the process more difficult and not getting the buy-in from your stakeholders to make necessary changes to company procedures and operations.
It’s important that you create an agenda for a board meeting prior to the meeting. This will allow attendees to understand the purpose of the meeting and the topics that will be discussed. This ensures that every discussion is pertinent and focuses on the key aspects of the meeting instead of being diluted by unnecessary updates. This also means that board members can prepare their comments before attending, rather than having to write them in the meeting itself.
The most productive board meetings are those which provide a broad range of perspectives and ideas. This naturally leads to new perspectives. But ensuring that these discussions are productive requires a certain amount discipline, which means politely returning discussion to the agenda if it diverges from the intended goal and encouraging input from board members who aren’t typically vocal. It’s crucial to inform board members of any problems immediately when they occur so that they can be addressed before they become a problem.