A virtual board room is an online software tool that can be used for arranging meetings, managing documents, and enabling collaboration among committee members and board members. It is crucial to think about the user experience of your staff before selecting a management tool. The transition to digital tools may be difficult if your staff aren’t familiar with them. It’s also a good idea to ask for trial periods of different board portal solutions to make sure that they’re well-suited to your company’s requirements.

The ideal solution will be simple and easy to use with a dashboard that shows all important notifications and updates at one place. It also includes a search feature that allows users to find documents and files by entering keywords, phrases or names of files. In addition, it will be able to support a variety of meeting formats, including web-based conferencing, audio and video teleconferences and digital signature.

It is vital to select the best solution that is easily implemented and supported by multiple devices. It should also provide secure, paper-free storage for all documents that are related to meetings. A reputable board management system will have advanced security protocols, such as two-step authentication, remote device erasure and secure document control.

A board portal makes it simple to schedule meetings, upload all the necessary items as well as the agenda. It is also simple to convert agenda items into minutes of meetings, and then circulate them for approval. You can also use the board management tool to make sure that all attendees are notified about upcoming meetings, votes and surveys, along with other deadlines.